Terms and Conditions – Individual Registration

REGISTRATION
  • Early registrations will be accepted until 26 April 2017, midnight CET.
  • Should your registration remain unpaid the 10 May 2017: Early registrations will be upgraded to the Standard registration fee.
  • As of 27 April 2017, Standard registration fees apply for every new registration.
  • Should your registration remain unpaid the 9 August 2017: Standard registration fees will be upgraded to the Onsite registration fee.
  • After 27 July 2017 & on site, Onsite registration rate for every new registration.

Payment conditions

All payments are to be made in USD ($) upon receipt of the invoice. Please indicate the participant’s name and “Congress name + Year” on all payments.

Full payment of all items is requested when registering (by credit card or by bank transfer). No confirmation or invitation letter will be sent until MCI Suisse SA has received the payment.

After Wednesday, 5 July 2017, only payments by credit card will be accepted.

Registration modification & cancellation conditions

All cancellations are to be sent to MCI Suisse SA in writing (fax or email). For cancellations received before Wednesday, 14 June 2017 deposits will be refunded less 25% for administrative costs. After this date, no refunds will be possible.

A handling fee of USD 40.- per registration will be charged for every registration modification received after Wednesday, 5 July 2017.

If a badge is lost or forgotten, an administrative fee of USD 100.- will be charged for the reprint of the badge after identity verification (passport, driving license or other recognized identification documents).

Cancellation of Networking programme (Congress Dinner)

Cancellations received before 31 May 2017, Midnight CET: deposits will be refunded

Cancellations received after 31 May 2017: No refunds will be possible

GENERAL CONDITIONS

Methods of payment:

  • Credit card: only Eurocard/Mastercard, Visa and American Express are accepted.
  • Bank transfer – please make your payment to:
  • MCI SUISSE SA 9, rue du Pre-Bouvier 1242 Satigny, Geneva
    UBS SA, 35 rue des Noirettes 1227 Carouge
    Account number USD : 240-369393.61X
    SwiftCode: UBSWCHZH80A
    IBAN: CH19 0024 0240 3693 9361 X

    All payments are to be made in dollar sterling (USD/$). VAT may increase without notice and any such change will be reflected in final rates.

    Please indicate the participant’s name and “UAA + 2017” on ALL payments. All costs are to be borne by the ordering customer.

  • Payment by personal cheques are not accepted.
  • Insurance and liability:

    It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. UAA 2017 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the congress participants and accompanying persons

    UAA, MCI, Venue and Hotel are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual) in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties’ control which prevents the Hotel and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.

    The Organisers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.

    Visa

    If your nationality is listed in the link below, you will require a visa to enter Hong Kong. Please tick the box and fill in the corresponding questionnaire in order to receive your Visa invitation letter. Please note that the VISA invitation letter will only be sent to participants who have paid their registration fee.

    Please click here (http://visahq.com/) to check if you require a visa for Hong Kong.

    Force majeure:

    MCI and the Hotel are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity of the Hotel, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties’ control which prevents the Hotel from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.

    Closure of a hotel:

    Should above mentioned offered hotel(s) close between the date the contract was signed and the start of the event, MCI will do its utmost to offer alternative options to the client. If the client confirms such an alternative option, MCI will not be responsible for any difference in rates. Should the client decline the option and book in another hotel outside of MCI’s block, pre-payments made by the client for the closing hotel(s) would be reimbursed by MCI.